Mobile Apps Starting To Be Part of a Strategy to Achieve a Paperless Office

In today’s business environment, enterprises are looking for eco-friendly paperless information storage solutions. With the rise in paper and printing costs, printed reports and paper data collection forms have become passĂ©. A recent article in American business magazine Forbes, notes that many businesses have found a new flexible, cost-effective, time-saving alternative to paper-based information storage – mobile apps. As more and more employees working from their smartphones and other personal portable devices, displays on these devices that link directly to enterprise IT systems are replacing paper-based documents.

Earlier, enterprise mobile solutions focused on the management of mobile devices, allowing traditional email applications and customized applications. Now, with mobile applications connected to enterprise software, you can optimize your business processes quickly and reliably:

  • Your employees can be mobilized and transformed into information workers
  • Your staff can use the apps from anywhere, which improves their performance and saves time
  • Mobile application development can be customized to suit the needs of your organization

For instance, consider a home healthcare organization that spends about $2,000 annually on paper reports and forms for each of its nurses. With a dedicated app that works on the staff’s smartphones, the organization could help save thousands of dollars every year. It can also save on data entry costs as there is no need to enter data into the billing system as the app can be configured to add data directly to the company’s internal application.

Paperless OfficeEnterprises are now benefiting from customized mobile application development to improve productivity. Let us go through the simple example of a mobile application developed for inspecting a facility maintenance activity (cleaning) in hospitals. Once the cleaning crew finishes the work, the inspectors have to get the inspection data into the hospital’s information system. Relying on paper-based verification reports can be difficult, complicated and time consuming. By replacing paper documents with iPads, the cleaning inspectors just need to tap the screen of their device to record information. The mobile application can also allow the synchronization of the data to the hospital’s database, making information available for immediate reporting within seconds. Linking mobile apps to the enterprise system eliminates the delays associated with paper processes and allows the staff to get directly involved with the concerned processes.

Using iPads to make and transfer reports has improved the accuracy of review and reporting process. Mobile apps can also be developed with other platforms such as Windows Mobile, Blackberry, Android and Apple iPhone. Irrespective of the specifics, companies are now welcoming mobile applications for carrying out specific tasks. Professional mobile application developers can develop customized applications with latest web technologies, tools, and supportive platforms.

Need to Conceptualize Business Data

Businesses that are looking for a mobile-enabled enterprise experience need to organize their data so that it is easily available on enterprise mobile applications. Existing paper files should be converted to electronic format. Document scanning services allows conversion of paper files and drawings to digital format and for digitizing microfilm, microfiche and aperture cards. Scanned documents are well organized by creating unique indexes, which further results in quick and easy access of information. Sometimes, it is required to convert these documents to different formats to accomplish specific operations. Accessing information in formats of choice is often required for every kind of business, irrespective of its size. Professional document conversion companies ensure better conversion with a mix of software and manual techniques.